Town Facilities Vaccination Policy

POLICY STATEMENT
COVID-19 is a highly contagious communicable disease.  It is indicated by federal and provincial health authorities that COVID-19 vaccines approved for use in Canada are, in combination with health and safety precautions, safe and effective ways to reduce the chances of acquiring and spreading COVID-19 and to reduce the chances of individuals experiencing severe symptoms should they contact COVID-19.  Individuals who are not vaccinated thus pose a greater risk to their personal health and safety of those around them.

Council wishes to implement safety measures in addition to the Provincial Public Health Order to address the increasing spread of COVID-19 in the Town of Rosthern. 

PURPOSE
To provide a safe environment and protect the health and safety for residents, customers and employees when entering and using Town owned facilities.

DEFINITIONS
“Renter” shall mean an individual or organization or group, renting a town-owned facility for a public event.

SCOPE

1)    This policy applies to all Town-owned facilities including:
     a)    Town Office, except for the main foyer for payments and transactions
     b)    Town Council Chambers
     c)    Library
     d)    Public Works Shop
     e)    Water Treatment Plant
     f)    Waste Water Facilities
     g)    Fire & Rescue Hall
     h)    Community Multi-Purpose Centre, except when rented by the SHA for administering vaccinations
     i)    Jubilee Sports Centre
            i)    Curling Rink
            ii)    Skating Rink, except when rented by Skating Clubs, Minor & Senior Hockey Associations or Teams.

RESPONSIBILITIES
2)    All department managers will ensure this policy is being followed in the respective facilities in which they are responsible for.  

3)    Renters of facilities, whether an organization or individual, will be responsible to check and verify proof of vaccination or proof of a negative COVID-19 test with the last 72 hours.  Renters will be required to fill out and submit the Acknowledgment of Proof of Vaccination Responsibility form.

PROCEDURES & GUIDELINES
4)    Proof of Vaccination or Negative Test
Individuals who are over 12 years of age entering a Town facility must present government issued identification AND proof of being fully vaccinated against COVID-19 OR a negative COVID-19 test result within the last 72 hours.  

a)    Identification
i)    Individuals who are 18 years of age and over shall present photo identification.

b)   Proof of Vaccination shall be one of the following:
     i)    A government issued vaccination card or vaccination certificate;
     ii)   A government email confirmation of vaccination status; or
     iii)    A government issued digital immunization record (including from a government website such as eHealth Saskatchewan.

c)    Negative COVID-19 Test
In the case where an individual does not provide Proof of Vaccination in one of the acceptable manners, or chooses not to disclose their vaccination status, the individual must provide proof of a negative PCR or antigen COVID-19 test.  The record must show the individuals name and date and time of test and negative result.

5)    Collection of Information and Privacy Considerations

All personal information, including personal health information will be used to verify compliance with this policy and will not be retained nor copied.

6)    Consequences of Non-compliance with Policy
Individuals who do not comply with this policy will be asked to leave the facility.

7)    Attendance at Council Meetings
Any person, including but not limited to Council, employees, residents, spectators or delegations, who are not fully vaccinated nor have proof of a negative COVID-19 test as indicated in 4b) above, may request to view or take part in a council meeting by electronic means.   Individuals wishing to attend the meeting by electronic means shall give the Town Office 24 hours notice prior to the meeting in which they want to attend.

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